Job Title: Development & Events Coordinator
Division: Development & Engagement
Reports To: Development Director
Overview: The Development & Events Coordinator is responsible for providing administrative support for development and coordinating CAA events. This position works closely with the Development Director and event-specific planning committees to ensure events are well-planned and successfully delivered. Outside of special events, this role serves as the primary point of contact for all giveback and outreach events.
Development:
Enter all gifts accurately and in a timely manner
Manage gift processing workflows and troubleshoot issues
Maintain donor records and updates in CRM
Generate basic reports as requested
Manage and execute all gift acknowledgment processes and timelines
Personalize messaging where appropriate
Prepare and send (handwritten) thank-you letters and tax receipts
Track donor stewardship touch points and assist with execution when appropriate
Handle general donor inquiries (phone/email) and route as needed
Maintain organized digital files and records
Events:
Coordinate special event planning in conjunction with the Development Director and respective committees
Assist with the development of event sponsorship packets
Solicit event sponsorships and maintain positive relationships with event sponsors
Manage onsite/day-of production and clean up
Organize efficient registration/check-in processes
Secure vendors, book event spaces, arrange food and beverage, recruit volunteers, and ensure events are appropriately staffed
Coordinate all event logistics
Coordinate logistics timelines, vendor coordination, and run-of-show support
Manage auction systems, procurement tracking, and reporting
Oversee volunteers and ensure execution aligns with event planning
Track RSVPs and manage guest lists
Complete post-event data entry
Serve as the designated point of contact for all giveback events
Knowledge, Skills, and Abilities:
Strong commitment to the mission and values of Companion Animal Alliance
Must be detail-oriented, organized, self-motivated, and able to multitask
Experience managing multiple projects at one time
Excellent verbal, written, and interpersonal communication skills
Strong relationship-building skills
Excellent verbal, written, and interpersonal communication skills
Critical and strategic thinking skills
Strong organizational and project management skills
Team player, ability to work collaboratively and independently
Must be detail-oriented, self-motivated, and able to balance multiple projects at once
Ability to comfortably but professionally represent CAA at any events
Familiarity with general CRM processes
Qualifications
Education/Experience: high school diploma or GED and 2+ years of experience in related fields OR Bachelor’s Degree in communications, marketing, graphic design, or other related fields and 1-2 years of experience.
Required: Must be 21+ and have a valid Louisiana driver’s license.
Please provide an example that demonstrates your success in any of the above-listed job details (ex: social media, graphic design, marketing campaign, media appearance, etc.)
Physical Demands
Work is performed at the shelter and at offsite meetings and events. Requires standing or walking for short to moderate periods and the ability to lift and carry up to 40 pounds as needed.
Employee Classification: Full-Time, Non-Exempt
This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related duties required by their supervisor. This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship.
Email your resume to hollyd@caabr.org
