Division: Development & Engagement
Reports To: Development Director
Overview: The Events Manager is responsible for coordinating CAA’s special events. This position works closely with the Development Director and event-specific planning committees to ensure events are well-planned, financially tracked, and successfully delivered. The role also manages all event-specific marketing and communications, ensuring consistent branding, accurate messaging, and strong digital engagement across all platforms. This position works collaboratively with the Communications Manager to ensure alignment of all messaging and marketing efforts. Outside of special events, this role serves as the primary point of contact for all giveback and outreach events.
Event Planning:
Coordinate special event planning in conjunction with the Development Director and respective committees
Assist with the development of event sponsorship packets
Solicit event sponsorships and maintain positive relationships with event sponsors
Ensure all sponsorship deliverables are met
Obtain all insurance and permits necessary for special events
Manage onsite/day-of production and clean up
Organize efficient registration/check-in processes
Secure vendors, book event spaces, arrange all food and beverage, recruit volunteers, and ensure events are appropriately staffed
Coordinate all event logistics
Build out revenue projections and track expenses
Ensure the close-out of all event invoices
Marketing:
Collect, create, and curate content for special event social media pages
Coordinate the design and execute the ordering of all marketing materials authorized by the Development Director
Work collaboratively with the Communications Manager to align event-related marketing efforts
Communications:
Maintain positive, accurate messaging in alignment with CAA’s mission and values
Ensure consistent branding across all communications and platforms
Update and oversee special event websites
Work closely with our CRM representatives to buildout all online transactions
Assist with the development of event marketing plans
Build out a communications plan/calendar that aligns with the event marketing plans
Manage event social media accounts across all platforms; monitor post engagements
Work collaboratively with the Communications Manager to align all event-related communications
Serve as the designated point of contact for all giveback events
Knowledge, Skills, and Abilities:
Strong commitment to the mission and values of Companion Animal Alliance.
Must be detail-oriented, organized, self-motivated, and able to multitask.
Experience managing multiple projects at one time.
Excellent verbal, written, and interpersonal communication skills.
Strong relationship-building skills.
Excellent verbal, written, and interpersonal communication skills.
Critical and strategic thinking skills
Strong organizational and project management skills.
Team player, ability to work collaboratively and independently
Must be detail-oriented, self-motivated, and able to balance multiple projects at once
Ability to comfortably but professionally represent CAA in the media (e.g. new segments)
Familiarity with Meta Business Suite, CRMs, and other communication platforms.
Qualifications
Education/Experience: high school diploma or GED and 2+ years of experience in related fields OR Bachelor’s Degree in hospitality management, marketing, communications, business admin, or other related fields and 1-2 years of experience.
Required: Must be 21+ and have a valid Louisiana driver’s license.
Please provide an example that demonstrates your success in any of the above-listed job details (ex: social media, graphic design, marketing campaign, media appearance, etc.)
Physical Demands
Work is performed at the shelter and at offsite meetings and events. Requires standing or walking for short to moderate periods and the ability to lift and carry up to 40 pounds as needed.
Employee Classification: Full-Time, Exempt
This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related duties required by their supervisor. This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship.
Email your resume to hollyd@caabr.org
